It's the most dreaded thing in the event planning world - the unpredictability of weather! We so want to give our clients the perfect day and what they always have dreamed up, but sometimes the weather has other plans! But that's why we are here to help you come up with an alternative plan that is just as good as your outdoor plan.
Part of the reason you should hire an event or wedding coordinator is to help devise these plans and then execute them if need be. Then you can still enjoy your event day while we handle all the switching. In my with corporate events, I have handled many Plan B rain calls and all have gone smoothly.
It's also REALLY important to pick a cut off time - meaning pick a time where you must make your weather call. If the weather looks iffy, vendors won't start setting up until a weather call is made - because who likes setting up twice?! So since it does take some time to set up - a weather call is usually required 4 hours prior to the beginning of the event. Each event is unique and depending on the circumstances that call could be needed earlier or later.
When it comes to weddings, I speak with the venue and find out their usual rain back up and then I speak with your vendors to figure out how the best way to make your vision come to life inside. Then we talk that plan over with you. It is imperative to have a plan and to talk about it prior to your event so that there are no surprises or disappointments. No one wants rain or bad weather on their day - but it doesn't have to ruin it! Plus if you have a real good photographer - they can get some awesome rain shots!