How much does a day-of wedding coordinator cost in Palm Beach & South Florida?

If you’ve started Googling “day-of wedding coordinator Palm Beach” or “wedding planner cost in South Florida,” you’ve probably already noticed something: the prices are all over the place.

And there’s a reason for that.

First, let’s clear up the biggest misconception in the wedding industry…

“Day-Of” Coordination Is Not Just One Day

Despite the name, a day-of wedding coordinator is not someone who simply shows up on your wedding day and hopes for the best.

In Palm Beach, Boca Raton, Jupiter, Marco Island, Key Largo, and throughout South Florida, what most couples book as “day-of” is really month-of wedding coordination.

That means your coordinator steps in weeks before the wedding to:

• Review every contract you’ve signed

• Build and refine your wedding day timeline

• Confirm arrival times with every vendor

• Create ceremony, cocktail hour, and reception diagrams

• Coordinate logistics so you don’t have to answer a hundred emails

• Catch mistakes before they become wedding-day disasters

  
  

By the time your wedding arrives, your planner knows your event inside and out.

That preparation is what makes your wedding day feel calm, organized, and seamless.

What You’re Really Paying For

When couples ask how much a day-of wedding coordinator in Palm Beach costs, what they’re really asking is:

“What am I actually getting for this investment?”

Your coordination fee isn’t just for the hours on your wedding day. It covers:

1. All of the month-of planning work

This is when the real magic happens.

We handle:

• Vendor confirmations

• Timeline creation and revisions

• Ceremony flow and reception logistics

• Family and wedding party coordination

• Venue and vendor communication

  
  

Instead of vendors emailing or calling you asking:

• “What time do we arrive?”

• “Where do we set up?”

• “Who’s cueing the ceremony?”

  
  

They contact your coordinator!

That alone saves couples dozens of hours and an enormous amount of stress.

2. Your wedding rehearsal

Your coordinator runs the rehearsal so:

• Everyone knows where to stand

• The processional is smooth

• The ceremony doesn’t feel awkward or rushed

• You don’t have to be in charge of your own wedding

  
  

3. The wedding day team

On your actual wedding day, you’re not getting just one person.

Most professional Palm Beach day-of coordinators include:

• A lead planner

• Plus at least one assistant

  
  

That’s how we manage:

• Vendor arrivals

• Ceremony cues

• Timeline flow

• Room flips

• Emergencies (click to see real life emergencies we handled)

• Family and wedding party needs

  
  

One person cannot realistically run a full wedding alone.

4. Travel and logistics

South Florida weddings are spread out — Palm Beach, Jupiter, Boca, Delray, the Keys, and destination venues.

Your fee often includes:

• Travel time

• Gas, tolls, and parking

  
  

These are real business costs built into professional pricing.

Why Experience Matters

This is one of the biggest reasons pricing varies so much.

A brand-new coordinator who has never handled:

• late vendors

• timeline changes

• weather issues

• family drama

• or venue problems

will always be cheaper.

An experienced Palm Beach wedding coordinator has:

• seen hundreds of weddings

• knows the local venues

• understands how vendors work

• and can spot problems before they happen

  
  

That experience is what prevents:

• late ceremonies

• missing décor

• wrong song cues

• and awkward downtime

  
  

It’s also why the phrase “you get what you pay for” really applies here.

You’re not paying for someone to hold a clipboard. You’re paying for peace of mind, problem-solving, and professionalism. You're paying for YEARS of experience and education.

Why Prices Vary So Much in Palm Beach

There is no single “standard” price for a day-of wedding coordinator in Palm Beach because every wedding is different.

Factors that affect cost include:

• Guest count

• Venue type

• Complexity of the timeline

• Travel distance

• Level of coordination needed

• Experience of the planner

• Whether assistants are included

  
  

A wedding at one venue vs. a 3-Venue vs. Backyard wedding - require all different levels of coordination.

The Bottom Line

When you invest in a day-of wedding coordinator in Palm Beach, you’re really investing in:

• A month of behind-the-scenes planning

• A professionally run rehearsal

• A full wedding-day coordination team

• Vendor management

• Timeline control

• And someone whose job is to protect your experience

So How Do You Know What Your Wedding Needs?

Every wedding in Palm Beach is different — and that’s exactly why we don’t believe in one-price-fits-all coordination packages.

At Hakuna Matata Weddings & Events, our day-of (month-of) wedding coordination is customized to your wedding based on:

• Your venue

• Your guest count

• Your vendor team

• Your timeline complexity

• And how much support you actually need

Our starting investment for month of day of wedding planning services is $2,500. The pricing goes up based on location, assistants, hours on the day of, etc.

A helpful note: If you come across month-of or day-of coordination services that are priced significantly lower than the industry average, it’s worth taking a closer look at what’s included. In many cases, lower pricing reflects less experience, fewer hours of preparation, or limited on-site support — all of which can directly impact how smoothly your wedding day runs. As with most things in the wedding industry, experience, preparation, and team size matter, and those are important factors to consider when choosing who will be responsible for executing your day.

Some weddings need a very hands-on planning month with multiple assistants on the wedding day. Others are simpler and require a lighter level of coordination. We build your package around what makes sense for your event — not a generic template.

If you’re planning a wedding in Palm Beach, Jupiter, Boca Raton, Delray Beach, the Florida Keys, or anywhere in South Florida and you’re wondering what level of coordination is right for you, we’d love to talk.

You can reach out through our website or schedule a consultation to walk through your wedding details, and we’ll recommend the best-fit coordination package so you get exactly the support you need — no more, no less.

Because your wedding deserves a team that’s prepared, experienced, and built specifically around your day.

CONSIDER US AN INVESTMENT IN THE SUCCESS OF YOUR WEDDING

You have spent your entire life dreaming about this day — and months (or even years) researching, planning, budgeting, and carefully choosing your venue, your vendors, and every meaningful detail. You’ve invested so much into creating a wedding that truly feels like you. Why would you leave the execution of all of that to chance? On your wedding day, you won’t have the time (or headspace) to be answering vendor questions, managing the timeline, fixing issues, or making sure everything is happening the way it should. That’s where we come in. Our job is to protect everything you planned so your day unfolds exactly as you envisioned — while you stay present, relaxed, and fully able to enjoy every moment.

The goal is simple: So you and your family get to be present, not in charge.

That’s what true day-of (month-of) coordination is all about.

Pictured Below: Hakuna Matata Weddings in Action

1.Throwing the veil and running fast out of the way.

2. Cleaning acrylic signs - wearing white gloves for no finger prints

3.Floofing the Dress for the aisle walk

4.In the office doing Month of Wedding Work

5.Posing with the emergency kits

6.Getting a bride into her dress.