Servicing the South Florida Area - Boynton, Delray, Boca Raton, Cape Coral, West Palm Beach, Jupiter, Ft. Lauderdale, Miami, Naples, & Ft. Myers - but we will go ANYWHERE you want us to! 

Tel: 561.706.0974

Email: hakunamatataweddings@gmail.com

© 2019 by Hakuna Matata Weddings and Events

  • Facebook Social Icon
  • Pinterest Social Icon
  • Instagram Social Icon
  • Twitter Social Icon

Day of Wedding Planner | South Florida Wedding Planner | Palm Beach Wedding Planner | Event Planner Palm Beach | Event Planner South Florida

Naples Wedding Planner | Marco Island Wedding Planner | Orlando Wedding Planner | Boca Raton Wedding Planner | Boynton Beach Wedding Planner

Package Two

Professional Backup Package: 

Pre-Planning

  • Initial Consultation to discuss the details and specifics of your wedding

  • Vendor recommendations and referrals

  • One in person meeting during planning process - can be a venue walk through

  • Unlimited phone calls during normal business hours and unlimited emails 

  • One final in person meeting 4 weeks prior to the wedding to finalize details

  • Creation of master timeline for the wedding day to be communicated to all vendors

  • Contact all vendors  prior to event for introductions and to confirm details​

​​

Rehearsal

  •  Work with wedding officiator to choreograph wedding ceremony, processional and recessional (unless otherwise done so by ceremony venue personnel)

  • Oversee the smooth preparation of the rehearsal making sure everyone knows what is expected of them, such as their place in the processional / recessional

  •  Remind wedding party of where they need to be the following day, and at what time

  • Go over any last minute details 

​​

Ceremony   ​

  •  Facilitate on-time arrival of hair and make-up stylists and instruct them as to where to set up their equipment

  •  Coordinate any pre-wedding meal deliveries and clean up

  •  Ensure all flowers arrive on time and distribute to wedding party

  •  Confirm photographer and videographer arrive on time, and are aware of the day’s timeline

  •  Coordinate with transportation vendor so the wedding party departs for the ceremony as scheduled

  •  Communicate any last minute details to the wedding party

  •  Set up programs, unity ceremony, decor, reserved signs or any other personal items

  •  Ensure ceremony musicians have arrived and direct them as to where to set up

  •  Ensure Ushers/Groomsmen arrive on time and are ready to escort guests

  •  Ensure designated attendants arrive on time and are ready to pass out programs 

  •  Alert Ushers/Groomsmen as to when to begin escorting guests to their seats

  •  Coordinate with the ceremony officiator and musicians to determine signals or cues that will begin the ceremony

  •  Handle any emergencies that may arise

  •  Line up wedding party and family members for the processional

  •  Cue ceremony musicians when wedding party is ready to begin processional

  •  Transport items from the ceremony location to the reception venue and store any items not needed at the reception

  • Coordinate family members and bridal parties for photographs

​​

Cocktail Hour/Reception 

  •  Greet all vendors and instruct them as to where to set up

  •  Make sure Cocktail Hour and Reception décor is set up according to plan

  •  Make sure all flowers are set up according to floral order

  •  Confirm timing and logistics with band, DJ or designated emcee and ensure they can correctly pronounce the wedding party’s names

  •  Meet with catering and venue staff to confirm food timing and the overall flow of the evening

  •  Arrange escort cards

  •  Place chargers, menu cards and favors at individual settings

  •  Set up table numbers, guest book, card box, cake cutting utensils and champagne flutes

  •  Ensure any other miscellaneous décor is set up according to plan 

  •  Assist catering and/or venue staff with remaining setup needs

  •  Examine guest tables and head/sweetheart table to confirm they are set up properly and have the correct number of chairs at each

  •  Review final set up before guest arrival

  •  Ensure proper flow of Cocktail Hour food and drinks

  •  Help guests locate their escort cards and dining tables, and encourage them to take their seats at the appropriate time

  •  Locate wedding party and line them up for their introductions

  •  Cue band, DJ or designated emcee when the majority of guests have found their tables and the couple are ready to be introduced

  •  Know the catering service’s schedule, and help ensure that guests are served at the appointed time

  •  Cue band/DJ, photographer, videographer and immediate family members when important events take place (i.e. first dance, parent dances, cake cutting, and toasts)

  •  Cue Father of the Bride, Best Man and Maid of Honor when they are about to be announced for toasts

  •  Distribute final payments and gratuities to vendors at the end of the night

  •  Prevent and fix any problems that may arise during the event

  •  Remain easily accessible through the entire event in case there are any details the Bride & Groom would like attended to

  •  Collect gifts and personal décor items, and ensure they reach the designated family member, room and/or vehicle at the end of the night

  •  Coordinate reception departure transportation and/or formal send-off

For each meeting, 30 miles round trip included - any additional miles will be charge at $0.55 per mile.