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Professional Backup

Set Free Photography

Professional Backup Package: 

Pre-Planning - Starting as soon as you hire me

  • Initial Consultation to discuss the details and specifics of your wedding

  • Vendor recommendations and referrals

  • Creation of master to do list

  • Wedding Planning Checklist 

  • One in person meeting during planning process - can be a venue walk through

    • Venue must be within 30 miles of planners office (additional fees apply for more mileage)

  • One scheduled phone call bi-monthly leading up to the wedding and unlimited emails 

  • One phone meeting 4 weeks prior to the wedding to finalize details

  • Creation of a master wedding document with timeline for the wedding day

  • Coordination with venue and vendors prior to wedding to communicate logistics and details



  •  Work with wedding officiator to choreograph wedding ceremony, processional and recessional (unless otherwise done so by ceremony venue personnel)

  • Oversee the smooth preparation of the rehearsal making sure everyone knows what is expected of them, such as their place in the processional / recessional

  •  Remind wedding party of where they need to be the following day, and at what time

  • Go over any last minute details 


Ceremony   ​

  •  Facilitate on-time arrival of hair and make-up stylists and instruct them as to where to set up their equipment

  •  Coordinate any pre-wedding meal deliveries and clean up

  •  Ensure all flowers arrive on time and distribute to wedding party

  •  Confirm photographer and videographer arrive on time, and are aware of the day’s timeline

  •  Coordinate with transportation vendor so the wedding party departs for the ceremony as scheduled

  •  Communicate any last minute details to the wedding party

  •  Set up programs, unity ceremony, decor, reserved signs or any other personal items

  •  Ensure ceremony musicians have arrived and direct them as to where to set up

  •  Ensure Ushers/Groomsmen arrive on time and are ready to escort guests

  •  Ensure designated attendants arrive on time and are ready to pass out programs 

  •  Alert Ushers/Groomsmen as to when to begin escorting guests to their seats

  •  Coordinate with the ceremony officiator and musicians to determine signals or cues that will begin the ceremony

  •  Handle any emergencies that may arise

  •  Line up wedding party and family members for the processional

  •  Cue ceremony musicians when wedding party is ready to begin processional

  •  Transport items from the ceremony location to the reception venue and store any items not needed at the reception

  • Coordinate family members and bridal parties for photographs


Cocktail Hour/Reception 

  •  Greet all vendors and instruct them as to where to set up

  •  Make sure Cocktail Hour and Reception décor is set up according to plan

  •  Make sure all flowers are set up according to floral order

  •  Confirm timing and logistics with band, DJ or designated emcee and ensure they can correctly pronounce the wedding party’s names

  •  Meet with catering and venue staff to confirm food timing and the overall flow of the evening

  •  Arrange escort cards

  •  Place chargers, menu cards and favors at individual settings

  •  Set up table numbers, guest book, card box, cake cutting utensils and champagne flutes

  •  Ensure any other miscellaneous décor is set up according to plan 

  •  Assist catering and/or venue staff with remaining setup needs

  •  Examine guest tables and head/sweetheart table to confirm they are set up properly and have the correct number of chairs at each

  •  Review final set up before guest arrival

  •  Ensure proper flow of Cocktail Hour food and drinks

  •  Help guests locate their escort cards and dining tables, and encourage them to take their seats at the appropriate time

  •  Locate wedding party and line them up for their introductions

  •  Cue band, DJ or designated emcee when the majority of guests have found their tables and the couple are ready to be introduced

  •  Know the catering service’s schedule, and help ensure that guests are served at the appointed time

  •  Cue band/DJ, photographer, videographer and immediate family members when important events take place (i.e. first dance, parent dances, cake cutting, and toasts)

  •  Cue Father of the Bride, Best Man and Maid of Honor when they are about to be announced for toasts

  •  Distribute final payments and gratuities to vendors at the end of the night

  •  Prevent and fix any problems that may arise during the event

  •  Remain easily accessible through the entire event in case there are any details the Bride & Groom would like attended to

  •  Collect gifts and personal décor items, and ensure they reach the designated family member, room and/or vehicle at the end of the night

  •  Coordinate reception departure transportation and/or formal send-off

The biggest difference between this package and month of is this one starts immediately upon hiring me. This package is completely customizable based on how much planning help you think you will need. Whether it is monthly checks in or weekly. 

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