Month Of Package
Jessica Van der Marel Photography
Month of/Day of Package includes:
Upon Booking
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Access to an exclusive vendor list (and vendor suggestions based on budget and style)
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Answers to the big looming questions and direction on what to do next
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Wedding Planning Guide
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Budget Spreadsheet Template
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RSVP/Guest List Tracking & Seating Chart Spreadsheet
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Monthly Check-Ins
Pre-Planning - Starting 5 weeks prior to wedding day
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Initial Consultation to discuss the details and specifics of your wedding
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Unlimited phone calls and texts during normal business hours and unlimited emails from four weeks out through the day of your wedding
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Creation of To Do Lists and helping on the items that we can
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Creation of wedding document and timeline for the wedding day to be communicated to all vendors
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Contact all vendors prior to event for introductions and to confirm details
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Rehearsal
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Work with wedding officiant to choreograph wedding ceremony, processional and recessional
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Oversee the smooth preparation of the rehearsal making sure everyone knows what is expected of them, such as their place in the processional / recessional
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Remind wedding party of where they need to be the following day and at what time
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Go over any last minute details
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Give tips and tricks on etiquette for the ceremony (how to hold bouquets, hands, etc)
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Ceremony
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Facilitate on-time arrival of hair and make-up stylists and instruct them as to where to set up their equipment
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Coordinate any pre-wedding meal deliveries and clean up
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Ensure all flowers arrive on time and distribute to wedding party
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Confirm photographer and videographer arrive on time, and are aware of the day’s timeline
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Coordinate with transportation vendor so the wedding party departs for the ceremony as scheduled
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Communicate any last minute details to the wedding party
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Set up programs, unity ceremony, decor, reserved signs or any other personal items
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Ensure ceremony musicians have arrived and direct them as to where to set up
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Ensure Ushers/Groomsmen arrive on time and are ready to escort guests
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Ensure designated attendants arrive on time and are ready to pass out programs
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Alert Ushers/Groomsmen as to when to begin escorting guests to their seats
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Coordinate with the ceremony officiator and musicians to determine signals or cues that will begin the ceremony
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Handle any emergencies that may arise
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Line up wedding party and family members for the processional
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Cue ceremony musicians when wedding party is ready to begin processional
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Transport items from the ceremony location to the reception venue and store any items not needed at the reception
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Coordinate family members and bridal parties for photographs
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Cocktail Hour/Reception
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Greet all vendors and instruct them as to where to set up
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Make sure Cocktail Hour and Reception décor is set up according to plan
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Make sure all flowers are set up according to floral order
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Confirm timing and logistics with band, DJ or designated emcee and ensure they can correctly pronounce the wedding party’s names
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Meet with catering and venue staff to confirm food timing and the overall flow of the evening
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Arrange escort cards
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Place chargers, menu cards and favors at individual settings
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Set up table numbers, guest book, card box, cake cutting utensils and champagne flutes
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Ensure any other miscellaneous décor is set up according to plan
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Assist catering and/or venue staff with remaining setup needs
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Examine guest tables and head/sweetheart table to confirm they are set up properly and have the correct number of chairs at each
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Review final set up before guest arrival
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Ensure proper flow of Cocktail Hour food and drinks
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Help guests locate their escort cards and dining tables, and encourage them to take their seats at the appropriate time
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Locate wedding party and line them up for their introductions
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Cue band, DJ or designated emcee when the majority of guests have found their tables and the couple are ready to be introduced
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Know the catering service’s schedule, and help ensure that guests are served at the appointed time
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Cue band/DJ, photographer, videographer and immediate family members when important events take place (i.e. first dance, parent dances, cake cutting, and toasts)
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Cue Father of the Bride, Best Man and Maid of Honor when they are about to be announced for toasts
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Distribute final payments and gratuities to vendors at the end of the night
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Prevent and fix any problems that may arise during the event
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Remain easily accessible through the entire event in case there are any details the Bride & Groom would like attended to
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Collect gifts and personal décor items, and ensure they reach the designated family member, room and/or vehicle at the end of the night
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Coordinate reception departure transportation and/or formal send-off